July 24, 2020

Dear Colleagues,

As the Institute prepares for the next phase of the campus ramp-up, we are writing to provide additional guidelines on ordering supplies from the MIT Covid-19 Store.

The Institute launched the online store in June to provide items such as personal protective equipment (PPE) and cleaning supplies necessary to keep our community safe. We have pre-ordered the supplies and are making them available through the Covid-19 Store at no charge to DLCs.

The cleaning supplies are for use in community members’ personal workspaces as well as DLC common areas, such as conference rooms and kitchens. Individuals should regularly wipe down high-touch surfaces in their personal workspace (keyboards, phones, etc.). See the Returning to work on campus FAQ for additional details on cleaning personal workspaces.

Designate a Covid-19 Store “authorized orderer”

All administrative officers (AOs) and AO equivalents are authorized to order items from the Covid-19 Store. If you haven’t already done so, you may designate an additional member of your DLC as the “authorized orderer,” who will be responsible for placing Covid-19 Store orders for all individuals in your area. Establishing an authorized orderer will help safeguard against multiple orders coming from one area and allow for informed oversight of orders being placed. To designate someone as an authorized orderer, send an email with the person’s department, name, title, and email address to covid-store-auth-order@mit.edu.

Please note only authorized orderers will be able to access the Covid-19 Store from the B2P homepage. The store will not be visible to community members who are not authorized orderers.

Order supplies on a monthly basis

As MIT resumes operations and activities in more areas including research, academics, and student life, there will be an increasing need for supplies. The Institute has pre-purchased these supplies and has established a regular delivery schedule with our suppliers to ensure that needs can be met across MIT. To align with this schedule, authorized orderers should order only what they anticipate their area will use on a monthly basis.

Ordering from other suppliers

DLCs wishing to purchase PPE and other items independently are welcome to do so.

More information

For a list of Covid-19 Store items, details on how to place an order, and key contacts, please see this news article on the VPF website.

Thanks for your help as we look ahead to this next phase of the return to campus!


Christina Lo
Director of Strategic Sourcing and Contracts

Joe Higgins
Vice President for Campus Services and Stewardship