- Covid-19 policies on events, parties, and space for students, faculty, and staff – October 2
- Gloves, face coverings, personal protective equipment (PPE) policy – September 30
- Pay policies (Touchstone login required) – August 11
- Return to work policy (Touchstone login required) – August 11
- FAQ – Detailed information about on-site work, testing, cleaning, and more
- Resources for parents – child care subsidy, backup child care information, and community support resources
- Staff Emergency Hardship Fund
- HR Covid-19 FAQ
- MIT travel policy
- Campus services
- Commuting and parking
- EHS guidance for departments and offices for working in a physical distancing environment
- Facilities guidance and information for on-site staff members
- What’s open on campus
- MIT Federal Credit Union
The CARES Act extended the list of Health Care FSA qualified expenses to include additional over-the-counter medications and products.
On April 3, 2020, MIT Benefits communicated the extension of the 2019 reimbursement window for health care and dependent care FSA claims from April 30, 2020 to May 31, 2020. Due to new regulations, that reimbursement window has now been extended to 60 days after the end of the federal government’s declaration of a national pandemic or another time period as designated by the IRS. As of now, no end date for the national pandemic has been declared.
For the 2020 plan year and future plan years, the carryover amount for the health care FSA is $550 (the carryover for the 2019 plan year is $500).
Recent regulations allow employees to revoke an election, make a new election, or decrease or increase an existing health care or dependent care FSA election on a prospective basis only. Employees cannot reduce their election to less than what has already been contributed and/or has been reimbursed. For example, if during open enrollment, you made an annual health care FSA election of $2,000 and as of 06/01/2020 you have contributed $900 and have been reimbursed $1,300. You cannot reduce your health care FSA election to less than $1,300.
Benefits-eligible employees enrolled in one of the MIT medical plans have access to licensed doctors and providers for minor medical and behavioral health care services with $0 copays, using live video visits on your smartphone, tablet, or computer with a webcam. You and your family members can visit doctors and providers anytime, anywhere in the United States, at home, work, or on vacation – weekends and holidays included
Blue Cross Blue Shield (BCBS) Well Connection telehealth video visits are secure. Board-certified physicians and licensed clinicians are required to provide patients with private, secure, HIPAA-compliant, and confidential online visits. Visit Well Connection for more information and to see if your physician is a telehealth provider.
High deductible health plans
The CARES Act, put into law on March 27, 2020, amends the rules applicable to high deductible health plans (HDHPs) for plan years beginning on or before December 31, 2021 to allow HDHPs to cover telehealth and other remote care services before the applicable deductible is met. Out-of-network telehealth and other remote care services will be subject to the standard cost share per plan guidelines.
The MIT Traditional and Choice Plans will temporarily cover behavioral health out-of-network virtual visits, regardless of how the visit is conducted (telephonic or telehealth). For both plans, if the out-of-network telehealth visits are for Covid-19 related treatment, the cost-share will be waived. The plans will offer the following reimbursement:
- The MIT Traditional Plan will reimburse up to $60 per visit (the remaining cost is the responsibility of the member), in alliance with current out-of-network office visits.
- The MIT Choice Plan will reimburse the cost per visit after the member’s deductible ($500 individual/$1,000 family) has been met and the 25% coinsurance has been paid for the visit.
The MIT Health Plans continue to cover behavioral health office visits (both in and out of network) as outlined in the current plan documents.
Blue Cross made a decision to allow all members access to telehealth services. Effective March 16, 2020, all members are covered for visits with in-network providers via telehealth temporarily with a $0 copay. This includes office visits offered over the telephone.
The easiest way to ensure that your telehealth visit is covered is by calling BCBS Member Services at 1-800-882-1093. The member services team can look up providers and determine if they are in the BCBS network based upon the plan you are enrolled in.
Members can reach a registered nurse 24/7 by calling 1-888-247-Blue (2583). This service is free to all members and offers a safe and convenient clinical resource.
The $5,250 calendar year maximum reimbursement amount under the Tuition Assistance Plan remains the same. Please continue to submit your tuition reimbursement requests as you normally do. Keep in mind that the reimbursement submission deadline is now 90 days from the end date of a course.
The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) introduces temporary relief provisions related to retirement plans. MIT 401(k) Plan participants have more freedom to access funds during the current economic crisis without tax penalties. View the full details on the HR website.
Policies and procedures
Current policies on face coverings on campus are available on the Environment, Health & Safety (EHS) website.
- EHS – Ergonomics tips for working remotely
- HR – Guidelines for remote work for employees
- MIT-wide Slack grid
- IS&T – Resources for working remotely
- Securing Zoom meetings and classes to prevent disruption
- Statement regarding acceptable online conduct
- VPF – Update on resources and services during Covid-19 response
- Zoom site license
Information for managers
- Guidance for campus managers/employees who are aware of a person with exposure/possible exposure to an individual with confirmed Covid-19
- Managing remotely: Tips for managers
- Ordering from the MIT Covid-19 Store for return to campus
- Signage templates
Health and wellness
MyLife Services provides MIT faculty, staff, postdocs, and their families 24/7 access to a network of experts who are available, confidentially and at no cost, to help with life concerns. Consultations are available in person or by telephone, video, or text message.
MIT Medical has a series of FAQ related to Covid-19 that are updated regularly. You can also email MIT Medical if you have general questions. Remember: Specific health-related questions are private, protected information that should only be discussed between you and your provider via phone calls or through a secure patient portal. You should never email personal medical questions to your provider or to the general firstname.lastname@example.org address.
Community Wellness resources
Community Wellness has a variety of offerings to support health, wellness, and well-being:
- Eating healthfully – Learn to make healthy eating choices, and recognize the warning signs for eating and body-image problems.
- Exercise and fitness – Maintain or improve your fitness through classes, our annual GetFit fitness challenge, and more.
- Family support – Find resources for parents and parents-to-be attending classes, working, or meeting other responsibilities.
- Health and wellness coaching – Connect with trained coaches to help you achieve greater physical and mental wellbeing through goal setting, accountability, and support.
- Sexual health – Find information, supplies, and counseling about sex and sexuality.
- Sleep – Learn relaxation techniques and other ways to improve your sleep schedule.
- Stress reduction, mindfulness, and relaxation – Learn to manage stress through classes and workshops, audio files, and in-person consultations.
Contact Community Wellness with questions.
MIT@2:50: Ten minutes of daily mindfulness
Every afternoon at 2:50 p.m. ETD (18:50 UTC), everyone is invited to join us for ten minutes of daily mindfulness during MIT@2:50.
- When: Daily at 2:50 p.m. EDT (18:50 UTC) for ten minutes of quiet reflection.
- How: Join in from your computer, phone, or connected device and use “side by side view” on computers to see others.
- Who: Everyone in the greater MIT community and general public is invited to view.