Last updated: October 1, 2021

Events are allowed and welcomed on and off campus.

Events are organized activities that involve advance planning and scheduling, advertising and promotion, and/or invitations or ticketing. “Events” may occur on or off campus and include but are not limited to: professional or social gatherings; conferences; performances and concerts; sporting events; large or multi-day meetings; tours, fairs, and open houses; workshops open to the public; and K-12 programs.

Gatherings and activities that are NOT considered “events” include: MIT classes and class-related activities, laboratory work, study groups, staff meetings, research or lab group meetings, faculty meetings, and thesis committee meetings.

Internal events for MIT departments, labs, centers, faculty, and student organizations may be held on campus. Events organized by external groups are also permitted if, in keeping with MIT Policies and Procedures, they are sponsored by recognized student groups or faculty and staff with departmental approval.

Vaccination

In order to access MIT’s campus and MIT-sponsored events via the Tim Tickets system (MIT’s new visitor pass system), invited visitors and event attendees must provide contact information and attest to being fully vaccinated against Covid-19 or having a religious belief or medical condition that prevents them from receiving the vaccine.

All other campus visitors and attendees of MIT-sponsored events are strongly encouraged to be fully vaccinated against Covid-19 unless they have a religious or medical exemption.

Children who are not yet eligible for vaccination (under 12 years of age) may visit MIT’s campus and attend MIT events but must be either accompanied by a parent or guardian or participating in a registered MIT K-12 program. Please see MIT’s policies on K-12 students and programs for more details on programs and events involving minors.

Tim Tickets for events

Tim Tickets, MIT’s new visitor and event pass system, allows event organizers to invite event attendees to an MIT-sponsored event and issue them a digital pass referred to as a “ticket”.

Use of the Tim Tickets system is:

  • Required for all indoor events. Event organizers must track attendance of both external (non-Covid Pass) attendees and MIT community members in Covid Pass. Tim Tickets must be used for all non-Covid Pass attendees of indoor events. MIT community members in Covid Pass will use a QR code in the Atlas app or their MIT ID to scan in at the door of an event.
  • Required for all (indoor and outdoor) K-12 programs.
  • Optional for events that are held entirely outdoors (except required for K-12 programs). Event organizers may choose to use Tim Tickets for their particular event based on the nature of the event and the practicality of implementation.

Any MIT current MIT employee can issue a Tim Ticket to an invited visitor who does not have an MIT ID and Kerberos account, using the Tim Tickets feature in the MIT Atlas mobile application (available for iOS 13+ and Android 7+) or via the Tim Tickets visitor administration website.

In order to be issued a Tim Ticket, event attendees and visitors who are not in Covid Pass must:

  • Provide their contact information (name, phone number/email address) for contact tracing purposes.
  • Accept MIT guidelines for campus access and agree to adhere to MIT rules/protocols.
  • Submit a daily health attestation.
  • Attest that they have been fully vaccinated against Covid-19 or have a religious belief or medical condition that prevents them from receiving the vaccine.

Event attendees and authorized visitors will be given a QR code that grants access to MIT buildings and/or events.

General policies

Events must follow Institute rules and protocols related to face coverings, visitors, distancing/space capacity, and more. Members of the Covid Monitoring Team will routinely review registered events and may request or require changes to the organizer’s event plan for public health and safety reasons.

Please note that:

  • Face coverings are required for all attendees of indoor events.
  • When speaking in a group setting where all others present are masked (e.g., a faculty member, instructor, or TA giving a lecture; a guest speaker at an event; a student asking a question in class; a staff member making a comment in a meeting); a speaker may lower or remove their mask while speaking and then raise or replace their mask to allow others to speak. In a given space, only one mask should be down or off at a time.
  • If food and drink are served at an event, the event space capacity should be reduced while event attendees actively eat and drink. When dining, hosts and attendees should limit group size, maintain extra distance between individuals, and limit the time spent eating.

See also additional resources for event planners.

Events must also follow pre-Covid event requirements, including any registration requirements. Events held in specific spaces (residence halls, CAC-managed, Samberg, etc.) or by certain groups (FSILGs, student organizations) may be subject to additional rules or requirements. Please check with the appropriate entity to determine what other rules may apply.

MIT-sponsored off-campus events should follow the local rules of the event venue; should be registered with the Institute Events Office if certain conditions apply; and, if indoors, must use Tim Tickets to collect attendee information as described above.

Additional resources

If you have questions about events, or any other Covid-related policies, please email covidapps-help@mit.edu.