Last updated: October 11, 2022

Events are allowed and welcomed on and off campus. All Covid-era event restrictions are lifted: there are no capacity limits, food service constraints, contact tracing requirements, or masking rules.

Event organizers may choose to make masks and hand sanitizer available onsite or to offer pre-boxed food (rather than a buffet or plated meal); however, organizers may not impose event restrictions that are more stringent than MIT’s policies.

The use of the Tim Tickets system is optional for all MIT-sponsored events. It is not necessary to register attendees for contact tracing, but if you have external attendees who need unescorted access to your event and to MIT buildings, Tim Tickets is the right tool — Tim Tickets are required for visitors and event attendees who need unescorted campus access. You may personally escort and take responsibility for a small number of guests (approximately 6) without using Tim Tickets.

Vaccination

In order to access MIT’s campus and MIT-sponsored events via the Tim Tickets system (MIT’s visitor pass system), invited visitors and event attendees must provide contact information and attest to being fully vaccinated and boosted or to having a religious belief or medical condition that prevents them from receiving the vaccine.

All other campus visitors and attendees of MIT-sponsored events are strongly encouraged to be fully vaccinated and boosted, unless they have a religious or medical exemption.

General policies

Events must follow Institute rules and protocols. Please note that:

  • Face coverings are optional for all attendees of indoor events.
  • Food and drinks are allowed – and may be provided and consumed – at MIT-sponsored events and meetings, including gatherings held on and off campus. For more information about food and drinks at MIT-sponsored events and programs, see the guidance on eating indoors.
  • Children under 12 years of age may visit MIT’s campus and attend MIT events but must be either accompanied by a parent or guardian or participating in a registered MIT K-12 program. Please see MIT’s policies on K-12 students and programs for more details on programs and events involving minors.

Events must also follow pre-Covid event requirements, including any registration requirements. Events held in specific spaces (residence halls, CAC-managed, Samberg, etc.) or by certain groups (FSILGs, student organizations) may be subject to additional rules or requirements. Please check with the appropriate entity to determine what other rules may apply.

Events organized by external groups must follow MIT Policies and Procedures and be sponsored by recognized student groups or faculty and staff with departmental approval.

Tim Tickets for events

Tim Tickets, MIT’s visitor pass system, allows event organizers to invite event attendees to an MIT-sponsored event and issue them a digital pass referred to as a “ticket”. The benefit to using Tim Tickets for events is to provide unescorted access for non-Covid Pass users to MIT’s indoor spaces

Use of the Tim Tickets system is optional for all indoor and outdoor events.

Any MIT current MIT employee can issue a Tim Ticket to an invited visitor who does not have an MIT ID and Kerberos account, using the Tim Tickets feature in the MIT Atlas mobile application (available for iOS 13+ and Android 7+) or via the Tim Tickets visitor administration website.

In order to be issued a Tim Ticket, event attendees and visitors who are not in Covid Pass must:

  • Provide their contact information (name, phone number/email address).
  • Accept MIT guidelines for campus access and agree to adhere to MIT rules/protocols.
  • Submit a health attestation.
  • Attest that they are fully vaccinated and boosted or that they have a religious belief or medical condition that prevents them from receiving the vaccine.

Event attendees and authorized visitors will be given a QR code that grants access to MIT buildings and/or events.

Additional resources

If you have questions about events or any other Covid-related policies, please email covidapps-help@mit.edu.